Banking information

Overview

Banking information stores the bank account your team cites on financial bid forms — bank name, branch address, IBAN, and SWIFT/BIC. Complete this section before creating your first pursuit, together with Company profile and Legal representative, so auto-fill and generated documents include correct payment details from the start.

Banking data is static in Tendersight. It does not connect to live banking APIs or verify accounts — you enter values exactly as they appear on your bank letter or official stationery.

Tip: Before you save, confirm:

IBAN matches your bank confirmation letter (every character)
SWIFT/BIC is correct for cross-border forms
Bank name and address match what authorities expect on guarantee forms
You are editing the correct active team if you manage multiple entities

Important: Banking is one of three sections required for team settings complete on Team overview. Missing banking triggers document filler warnings and placeholder text on financial PDFs.

Where to find it

Open Team → Management → Settings. Banking information is the fourth section in the grid (after company profile and company logo).

Subtitle: "Information regarding the banking arrangements put in place for this team."

Read view layout

Standard cog + clickable rows pattern shared with company profile and legal representative.

Header:

Gear icon (top-left) → opens edit sheet
Section title and subtitle
Vertical list with primary-colored left border

Two ways to open the edit sheet: click the cog icon, or click any row. Rows highlight on hover. Enter or Space on a focused row also opens the sheet.

What each row shows

Row	Filled	Empty
Bank name	Institution name	"No bank name"
Bank address	Branch or HQ address	"No bank address"
IBAN number	Monospace IBAN	"No IBAN number"
Bank SWIFT code	Monospace SWIFT	"No SWIFT code"

Edit sheet

Title: Update banking information

Description: "Make changes to your team's banking information here. Click save when you're done."

Fields

Field	Placeholder example	Validation
Bank name	e.g. ACME Bank	Optional in form
Bank address	e.g. Blvd. Unirii	Optional in form
IBAN number	e.g. AAXXBBBBXXXXXXXXXXX	Optional; no client format check
Bank SWIFT code	e.g. AAAAAAA	Optional; no client format check

Fill every field your tender procedures require. EU procurement forms typically need IBAN and SWIFT together.

Button	Behavior
Cancel	Close without saving
Save changes	Submit; both disabled while saving

After saving

Result	Feedback
Success	Sheet closes; toast Banking information updated — "We will now be using the new information for your team."
Failure	Toast Something went wrong — "The banking information couldn't be updated at the moment. Please try again later!"

Read view refreshes immediately on success.

Loading and error states

State	Display
Loading	Placeholder rows while data loads
Error	Could not load document illustration, server message, Retry connection
Loaded	Cog + field list

Cog and rows stay hidden until load succeeds.

Where banking data is used

Consumer	Usage
Document AI filler	IBAN, bank name on authority PDFs
Generated financial offers	Payment and guarantee sections
Document template variables	Bank-related placeholders
Home assistant	Read/update when you ask about IBAN
Team settings completion	Required with profile and legal rep

Without banking information, the document filler warns that team settings are incomplete and may skip bank-related fields — leaving blanks or "complete" placeholders.

Banking vs company profile

Focus	Payment rails	Legal identity
Typical fields	IBAN, SWIFT	VAT, trade registry
Same team required	Yes	Yes

Authorities often cross-check that the account belongs to the legal entity named in company profile — keep both aligned.

Workflow: first-time setup

Open Team → Settings
Complete Company profile
Open Banking information (cog or any row)
Enter bank name, address, IBAN, SWIFT from official bank letter
Save changes
Complete Legal representative
Verify overview checklist clears Configure team settings
Safe to create your first pursuit

Workflow: account change mid-season

Obtain new bank confirmation letter
Update banking sheet before next submission deadline
Regenerate financial forms and offers in open pursuits — old PDFs keep old IBAN

Permissions

Action	Who
View banking section	Team members on Settings
Edit banking	Team members with settings access
Subscription gate	Upgrade message possible on save

Edge cases

Scenario	Guidance
Multiple accounts	Tendersight stores one set — use primary bid account
SEPA only domestic	Still fill SWIFT if form asks
Empty save	Allowed — marks section "saved" but forms stay incomplete
Assistant updates IBAN	Verify read view; regenerate PDFs

What you cannot do

Connect live bank feeds or balance checks
Store multiple IBANs per team in this section
Validate IBAN checksum in the UI (enter carefully)
Set pursuit-specific bank accounts here

Best practices

Copy IBAN from bank PDF — avoid manual retyping
Update before guarantee or payment annex regeneration
Match currency and account rules in the tender (RON vs EUR accounts)
Complete banking in the same session as profile and legal rep

FAQ

Must I fill every field?

Fill every field your procedures require. IBAN and SWIFT are needed on most EU financial forms.

Can I edit one field only?

The sheet always shows all four fields. Change what you need; save once.

Does this connect to my bank?

No. Static details for document generation only.

Does saving empty banking complete the checklist?

Technically if saved once, but forms will still lack data — fill real values.

Troubleshooting

Symptom	Likely cause	Action
Filler skips bank fields	Banking empty or never saved	Open sheet; save filled form
Checklist incomplete	Profile or legal rep missing	Complete all three sections
Load error	Network	Retry connection
Wrong IBAN on PDF	Old export	Update banking; regenerate

Team settings
Company profile
Legal representative
How information flows
First pursuit workflow