Accept team invitation

Overview

When a colleague invites you to their team, you receive an email with a link to review the invitation and choose Accept or Reject. Accepting adds you to that team with the roles specified in the invite; rejecting notifies the inviter and does not create membership.

Invitations are the primary way colleagues join an existing workspace without creating a duplicate team. They are tied to a specific email address — the one the administrator typed in Team → Users.

Tip: Before you accept, confirm:

The link came from a colleague you trust (official Tendersight email)
The team name on the card matches what you expected
Prospective roles fit the access you need (Administrator vs Collaborator)
You will sign in or register with the same email the invitation was sent to

Accepting is immediate — you can switch to the new team in the sidebar as soon as the success screen appears.

Important: Invitations do not grant owner status. Ownership transfers only through Transfer ownership by the current owner.

How invitations reach you

Channel	What you get
Email	Link to the invitation review page
Direct link	Same page if a colleague forwards the URL

The invitation page uses a standalone layout — centered card on a minimal background. You do not need to navigate the full app first.

You may open the link before signing in. Signing in with the invited email simplifies acceptance; signing in with a different email will not match the invitation.

Invitation card — before you respond

Tendersight logo
Title: You've been invited to join a team

Details table

Label	Value
E-mail address	The invited email (must match your account to accept)
Team	Team display name you will join
Your prospective roles	Comma-separated role names (locale-formatted)
Issue date	Full date and short time when the invite was sent

Review prospective roles carefully:

Typical role	What you usually get
Administrator	Settings, members, pursuits, inventory management
Collaborator	Pursuit work per role permissions — limited admin

If roles look wrong, click Reject and ask the inviter to send a corrected invitation from Team members.

Action buttons

Button	Variant	Result
Reject	Secondary	Declines; inviter notified
Accept	Primary	Joins team with listed roles; inviter notified

While the request processes:

A progress bar appears at the top of the card
Both buttons disable until the server responds

Toasts

Outcome	Toast
Success	Response submitted — "Your response to this invitation has been noted and the inviter has been notified of it."
Failure	Something went wrong — retry or contact inviter

After you respond

The card switches to a confirmation state:

Green check icon with ripple animation
Title: Response submitted
Same confirmation message as the success toast
Back to application → Home

If you accepted

Your membership is active immediately
Open the team switcher in the sidebar
Select the invited team
You land in that team's context — pursuits, inventory, and settings scoped to that workspace

You do not need to wait for the inviter to approve again.

If you rejected

You are not added. The inviter can send a new invitation later if needed.

Path A — You already have a Tendersight account

Open the invitation link from email
Sign in if prompted — use the invited email address
Review team name and roles on the card
Click Accept
Switch to the new team in the sidebar
Complete any onboarding your administrator expects (settings are usually already done on established teams)

Path B — Register through an invitation

If you do not yet have an account, the Register page detects invitation context:

Element	Behavior
Banner	You are joining {team}
Email field	Pre-filled and locked to invitation address
Role badges	Shown from invitation

Complete the two-step registration:

Account — password and personal details
Company — organisation context for your user profile

After sign-in, the invitation flow continues — accept from the invitation card if you are not redirected automatically.

See Register for full registration detail.

Caution: You cannot register with a different email and accept the same invitation. The invitation is bound to one address.

Permissions after acceptance

Access depends on assigned roles, not on how you joined:

Area	Administrator	Collaborator (typical)
Team settings	Edit	View or no access
Team members	Invite, roles, remove	No
Pursuits	Create, manage	Contribute per pursuit
Inventory	Full	Per permissions
Billing	Often yes	Usually no
Transfer / delete team	No — owner only	No

Owners are never assigned via invitation. If you need owner-level control, the current owner must transfer ownership after you are a member.

Full matrix: Permissions and access.

Where membership matters downstream

Location	Effect
Team switcher	New team appears in your list
Notice → Create pursuit	You can create pursuits for this team
Pursuit assignees	You appear in owner/assignee pickers
Team overview	Your activity in collaboration pulse
Home assistant	Sessions scoped to active team
Billing	May count as a seat on the team's subscription

Removing you later revokes access immediately; your past pursuit contributions remain on the team.

Best practices

Accept only from links in official Tendersight emails or trusted colleagues
Use the same email the invitation targeted
Reject and ask for a re-send if roles are incorrect — do not accept and escalate privileges afterward
After joining, confirm the correct team is active before creating pursuits on notices
If you consult for multiple clients, ensure each invitation maps to the right team name

Edge cases

Scenario	What happens
Link opened twice after accept	Confirmation state — Response submitted
Invitation cancelled while you review	Submit fails — ask for new invite
Expired invitation	Error on submit — request fresh invitation
Already a member	May fail or show already responded — switch team in sidebar
Wrong email signed in	Accept may fail — sign out; sign in with invited email

What you cannot do on the invitation page

Change the roles before accepting (inviter must re-send)
Accept for a different email address
Become team owner through accept alone
Preview pursuits or inventory before accepting
Accept on behalf of someone else

FAQ

Can I accept with a different email?

No. The invitation is tied to the invited address. Register or sign in with that email.

Can I change my mind after accepting?

Ask a team Administrator to remove you from Team → Users, or leave if self-removal is available on your deployment.

What if the link expired?

Ask the team admin to cancel the stale invite (if still pending) and send a new one from Team → Users.

Do I need my own subscription?

Usually the team's subscription covers members. Billing is managed by the team owner or administrators.

Can I belong to multiple teams?

Yes. Each invitation adds one more team to your switcher list.

What if I never received the email?

Check spam; ask the inviter to confirm the address; request a new invitation.

Troubleshooting

Symptom	Likely cause	Action
Submit fails	Expired or revoked invite	Request new invitation
Wrong team on card	Old or forwarded link	Verify URL with inviter
Already responded	Second visit	Normal — card shows confirmation
Accept disabled / errors	Signed in as wrong user	Sign in with invited email
Roles missing after accept	Display lag	Refresh; check Team → Users

Team members
Create team
Register
Team overview
Transfer ownership
Permissions and access