Notice products (extraction)

Overview

The Products tab uses AI to extract required products, materials, and specifications from tender documents — turning unstructured PDFs into a searchable, exportable list. For supplies tenders especially, extraction gives your team a head start before manual reading: product names, quantities, units, and attribute-level specs (standards, brands, IP ratings) surfaced in one place.

Extracted products are read-only on this tab. They describe buyer requirements, not your catalog. Map them to team products later in pursuit Technical offer (automapping or manual).

Tip: Before you start extraction, confirm:

You are signed in with an active team
Tender documents show ready state on Notice overview (not still syncing)
You are on the latest notice version — obsolete docs produce obsolete specs
You have sufficient AI credits (estimate badge shows before start)
SMEs will verify critical specs against source PDFs before binding compliance decisions

Important: Extraction is AI-assisted, not legal proof of requirements. Always validate binding specs in original documents for submission-critical bids.

How product extraction fits in the bid flow

Artifact	Editable?	Purpose
Tender product (this tab)	No	What the buyer asks for
Team product (inventory)	Yes	What you sell
Technical offer solution	Yes in pursuit	Your compliant response

See Team product for inventory concepts.

How to open the Products tab

Open a notice detail page (Notice overview or deep link).
Click Products in the tab bar.

Uses the same tender details layout and command bar as other notice tabs.

Guests see an authentication wall — sign in to view or run extraction.

Page states

The Products tab is a state machine driven by extraction job status:

State	What you see
Requires auth	Sign-in prompt
Not generated	CTA to start first extraction
Pending / in progress	Live progress feed with steps
Failed	Error message + retry / report options
Success	Product list with search and export
Stopped by user	Extraction halted mid-run

Focus mode may activate during extraction for distraction-free progress viewing.

Starting extraction

When no successful extraction exists:

Open Products tab.
Review AI credit estimate badge on the start control.
Click Start extraction (or equivalent CTA).
Job queues — progress feed subscribes to live updates.
On success, the product list populates automatically.

Extraction reads tender documents already synced to Tendersight. If overview documents are still loading, wait for Ready state before starting.

During extraction — progress feed

Sequential steps typically include:

Phase	What happens
Document discovery	Locates synced files for the notice
Page / shard processing	Reads document content in chunks
Attribute extraction	Pulls specs, quantities, standards
Consolidation	Merges into tender product rows

You may stop extraction mid-run — status becomes user-stopped; partial results may not appear.

After failure

Failure state explains the error class. Users with permission may open extraction report dialog for diagnostic detail (support-oriented). Retry when documents are ready and credits are available.

Product list (success state)

Control	Action
Search	Filter products by name or attribute text (update after you pause typing
Export	Download extracted catalog (typically spreadsheet format)
Extraction report	Diagnostics — permission-gated
Re-run extraction	Start new job (consumes credits again)

List entries

Each tender product row expands to show:

Product name / description
Quantity and unit when extracted
Attributes — name/value pairs (specifications, standards, brands)
Source hints linking to document sections when available

Click a row for product details panel with the full attribute list.

Pagination

Search resets to page 1. Pagination appears when product count exceeds page size.

Tender products vs team products

Source	AI extraction from notice docs	Your team catalog
Editable	No	Yes
Scope	Single notice	Team-wide
Downstream	Reference for requirements	Pricing and automapping

Import workflow:

Review and search tender products here.
Export for offline SME review if needed.
In pursuit Technical offer, map lines to team products (automapping or manual).
Capture corrections in pursuit solutions — not on this tab.

Credits and billing

Aspect	Detail
Consumption	Product extraction uses AI credits
Estimate	Badge before start shows expected cost
Balance	Refreshes after job completion
Exhausted credits	Payment-required flow — upgrade or top up per plan

Permissions

Action	Requirement
View tab	Signed in
Start extraction	Team member + credits
View extraction report	Special permission flag
Export	Successful extraction state

See Permissions and access.

Best practices

Run extraction after documents finish syncing on overview.
Confirm latest version on Versions timeline before extracting — amended specs live in new document sets.
Use search for critical terms (brand restrictions, IP ratings, standards).
Export for parallel review by subject-matter experts.
Re-run only when documents materially change — each run spends credits.
Do not skip PDF verification for pass/fail requirements.

Relationship to lots

Multi-lot supplies tenders may scope products per lot in source documents. Extraction consolidates at notice level; cross-check Notice lots for lot boundaries when mapping financial and technical lines.

What you can and cannot do

You can

Start, stop, and re-run extraction (credits permitting)
Search and export successful extractions
Open extraction report when permitted

You cannot

Edit extracted product rows on this tab
Extract without synced documents
Run extraction as a guest
Guarantee 100% recall of every spec in every PDF page

Troubleshooting

Issue	Likely cause	What to do
Start disabled	No documents	Wait for overview document sync
Auth wall	Guest session	Sign in
Empty list after success	No product-like content in docs	Manual requirement entry in pursuit
Progress stuck	Very large PDFs	Wait; stop and retry if hung beyond expected time
503 on load	Service unavailable	Retry shortly
Wrong specs	Extraction error	Verify PDFs; re-run after doc update

FAQ

How accurate is extraction?

Useful for discovery and drafting; not a substitute for compliance review of source PDFs.

Can I edit extracted products here?

No. Adjust in pursuit Technical offer solutions and team inventory.

Does re-extraction delete old results?

A successful new job replaces the extracted set on this notice.

Why did extraction start but show zero products?

Documents may lack structured product tables or use scanned images with poor OCR. Manual reading still required.

Do credits charge if extraction fails?

Billing behavior follows your plan — check usage after job terminal state; failed jobs may not bill full estimate depending on configuration.

Can I extract from one document only?

Extraction runs against the notice's synced document set as configured by the product — not per-file pick on this tab.

Notice overview
Notice lots
Notice versions timeline
Team product
Notice (Tender)